For public sector bodies and NGOs, Merryvent supplies modest branded gifts: chocolate advent calendars with printed sleeve from 50 pcs, baubles from 100 pcs, chocolate Santas from 500 pcs, alcohol-free options and neutral Season's Greetings designs. Written quote with specifications, VAT invoice from a Polish company. Gift rules for officials vary by country; general information only.
Low thresholds are the norm
Civil servants and employees of public bodies are often allowed to accept only gifts of very small value, and in some administrations none at all. Public organisations giving gifts face scrutiny on how public money is spent. NGOs answer to donors with similar expectations. The result is a clear preference for modest, branded, symbolic gifts rather than anything that could look like a personal benefit.
This page is general information, not legal or tax advice. Your own gift policy and advisers take precedence.
What usually works
| Value | Symbolic; budget band set by your organisation |
|---|---|
| Content | Alcohol-free; chocolate, tea or a keepsake bauble |
| Design | Neutral Season's Greetings or year-end design, suitable for multicultural teams |
| Sustainability | FSC cardboard, plastic-free inserts, Fairtrade or Rainforest Alliance chocolate; certificates on request |
| Documents | Written quote with specification; VAT invoice; procurement documents as agreed |
| Alternative | A card only for recipients who cannot accept gifts |
Modest formats
Working with public procurement
Specification
We provide a written specification you can use in your own procedure.
Quote
A written quote with unit price, quantities and lead time.
Onboarding
Company registration, VAT number and bank details on letterhead.
Delivery
To one or several sites, with delivery dates agreed in the quote.
Example program
For example, a city administration might thank its employees with a chocolate advent calendar carrying a neutral year-end greeting, while an international NGO sends a bauble with its emblem to volunteers in several countries and a card only to external officials. Tender procedures and formal requirements differ by country and are agreed per order; see procurement and supplier onboarding.
Delivery
Gifts can go in bulk to one or several offices, or to individual home addresses from a CSV or Excel list, worldwide. Personalization, packing and dispatch take place in Poland. Within the EU there are no customs formalities; outside the EU, we deliver DDP (duties and import VAT prepaid and quoted in advance) to every country where shipping is possible. See multi-address delivery and corporate gifting by country.
Request a proposal
Send us the product, quantity, delivery countries and the date the gifts must arrive. We reply within 1–2 working days with options, realistic dates, an indicative quote and a free digital mock-up.
Request a proposal or email hello@merryvent.com, phone +48 577 723 719.
Frequently asked questions
Can you take part in a public tender?
We can provide quotes, specifications and company documents. Participation in a specific procedure depends on its requirements and is agreed case by case.
Can the gift avoid any religious reference?
Yes. Neutral Season's Greetings or year-end designs are available for every format.
Are alcohol-free options available?
Yes. All formats on this page are alcohol-free by default.
Can we send gifts to volunteers' homes?
Yes, from a CSV or Excel address list, worldwide. Address data is deleted after delivery.